I ran into this article today, It’s time to deal with that overflowing inbox, which re-iterates what we all experience with email today:
1) The growing number of e-mails, she explained, is hampering productivity among so-called knowledge workers who rely heavily on e-mail to get their jobs done and to stay on top of their personal lives.
2) “People with more than 100 messages in their inbox are less satisfied with the quality of their projects, more behind on them, and less likely to know what they need to work on at the start of a workday,” …
And another interesting fact, pointing out that corporate knowledge workers use email alot for project collaboration:
Right now, the average corporate employee spends 25 percent of his or her workday on e-mail-related tasks, according to Radicati, compared to 14 percent on face-to-face meetings and 9 percent on the phone.
The article suggests to clean-up your inbox regularly and delete email. But that, I think, is the option you’re left with when using your traditional email client. Email may contain valuable data and so removing it regularly just to make yourself more productive is not the best approach. I believe, organizing email better in ways that make it easy to find and know what is important at the moment, is the way to go.
You’ll probably need an additional app for this, or a new generation email client. GMail is a good one, but how do you manage your MS Exchange email with it? Xobni is an app that could help you with that though. We’re also developing the Yoxel PCM app that will help you manage email threads/conversations better for more productive project management.